Writing a Job Description & Spec

You know what the position you need to fill entails, but that doesn't mean it is easy to put into writing, particularly when you are busy, which if you are recruiting as well as dealing with your day-to-day job, you probably are. If you want to attract the right candidates the job description needs to be as clear and concise as it can be. Why not allow Progressive Personnel to help you get your job description spot-on first time?

In the meantime, we offer some pointers to what you should include:

  • Title of the position
  • Department
  • Member/s of staff to whom the successful candidate will be reporting
  • Key areas of responsibility
  • Team structure
  • Terms of employment
  • Qualifications and experience

Educational requirements must be a real necessity for the job. If someone who lacks the specific qualification could perform the job with relevant job experience instead, the job description should reflect this to protect your organisation from potential accusations of discrimination, even if it is inadvertent.

If you also need to write a job specification it should include the same details and information as the job description, but more detail about the goals that the successful candidate will be expected to aim for and how the role will develop. It is also useful to include information about the kind of personal qualities that would be an asset.

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HR Consultant

Hi James, "As you probably know we had to schedule a last minute assessment day for this Thursday and I had less than a week to find a number of suitable candidates who could also start immediately. I just wanted to let you know how great Sara was, and how she managed to find me 6 good quality candidates who were also immediate starters, making the whole thing so much easier for me. The service I get from Sara is always fantastic, and without a doubt Progressive are the best recruitment agency that I deal with. Anyway just thought you should know what a great job Sara has done this week, and that she is a pleasure to work with." Speak to you soon.