Writing a Job Description & Spec

You know what the position you need to fill entails, but that doesn't mean it is easy to put into writing, particularly when you are busy, which if you are recruiting as well as dealing with your day-to-day job, you probably are. If you want to attract the right candidates the job description needs to be as clear and concise as it can be. Why not allow Progressive Personnel to help you get your job description spot-on first time?

In the meantime, we offer some pointers to what you should include:

  • Title of the position
  • Department
  • Member/s of staff to whom the successful candidate will be reporting
  • Key areas of responsibility
  • Team structure
  • Terms of employment
  • Qualifications and experience

Educational requirements must be a real necessity for the job. If someone who lacks the specific qualification could perform the job with relevant job experience instead, the job description should reflect this to protect your organisation from potential accusations of discrimination, even if it is inadvertent.

If you also need to write a job specification it should include the same details and information as the job description, but more detail about the goals that the successful candidate will be expected to aim for and how the role will develop. It is also useful to include information about the kind of personal qualities that would be an asset.

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HR Manager Online Travel – Cape Town, South Africa

I have been in the HR industry since 2007 and honestly have never enjoyed working with recruiters. I started working with Fiona earlier this year and have truly found her to be a value adding person. She is on the ball with regards to feedback and sending through CVs. She presents her candidates with more than enough information leaving little room for further questions. Fiona has extensive knowledge and reach in the African markets which helps with anyone moving into emerging markets. Fiona is always available. Fiona is transparent. I have thoroughly enjoyed working with Fiona and looking forward to a value adding partnership.