How to write a Job Description and Job Specification

You know what the position you need to fill entails, but that doesn't mean it is easy to put into writing, particularly when you are busy, which if you are recruiting as well as dealing with your day-to-day job, you probably are. If you want to attract the right candidates the job description needs to be as clear and concise as it can be. Why not allow Progressive Personnel to help you get your job description spot-on first time?

In the meantime, we offer some pointers to what you should include:

  • Title of the position
  • Department
  • Member/s of staff to whom the successful candidate will be reporting
  • Key areas of responsibility
  • Team structure
  • Terms of employment
  • Qualifications and experience

Educational requirements must be a real necessity for the job. If someone who lacks the specific qualification could perform the job with relevant job experience instead, the job description should reflect this to protect your organisation from potential accusations of discrimination, even if it is inadvertent.

If you also need to write a job specification it should include the same details and information as the job description, but more detail about the goals that the successful candidate will be expected to aim for and how the role will develop. It is also useful to include information about the kind of personal qualities that would be an asset.

"Throughout 2006, Progressive Personnel successfully provided Expotel Hotel Reservations with the majority of our agency staff. Our dedicated account manager is able to deliver high calibre candidates on a daily basis and we have been impressed with the commitment they have shown our business. We find them reliable, efficient and committed to delivering the very best. I have no hesitation recommending their services to other travel companies / call centres looking for a regular supply of quality candidates."

JW
Head of Human Resources - Expotel Hotel Reservations